Administrative Assistant


Jean Smith


 


(972) 333-3761 Cell  |  ejeans@yahoo.com






 


Professional Experience:


 


Andrews Kurth LLP, Dallas, TX                               October, 1996 – April 2016


 


 


Legal secretary:


 


2011-2016  Legal Assistant to Three Securities and Fraud Partners and one Labor Associate


 


2000-2011  Legal Assistant to three Litigation Partners and Paralegals


 


1996-2000  Legal Assistant to two Business Transaction Partners and Paralegals (very heavy desk)


 


-          ccid (securities and fraud) document prepation


o   Preparation of Wells submissions and correspondence to SEC


o   Summation Database – input and coded documents


o   Input and maintained CaseMap database for all matters


o   Maintained calendar and docket sheets for all deadlines, hearings, meeting


-          litigation/labor Document preparation:


o   ECF court filings in all Federal and State courts


o   Preparation of legal documents, draft pleadings, orders and certificates of service


o   Compose table of authorities and table of contents for briefs, prepare briefs for filing


o   Transcription and preparation/maintenance of all case files


o   Scheduling and coordination of deposition parties (Opposing Counsel, Witnesses, court reporter, videographer)


o   Prepared trial, witness and hearing notebooks


o   Maintaining calendars for attorneys supported- Including coordination of offsite meetings requiring reservations


o   Arranging travel reservations (Domestic and International) for all office needs


o   Input and maintained CaseMap database for all matters


-          BUSINESS TRANSACTION DOCUMENT PREPARATION


o   Prepared and maintained complete loan document forms for department


o   Prepared first set of loan documents for attorneys review


o   Copied and assembled all loan documents for client signatures


-           General Administrative tasks


o   Scanning/loading all correspondence and documents into database for distribution


o   Review for accuracy and preparation of monthly billing letters to clients


o   Work with Billing Coordinator to finalize proformas


o   Carpe Diem Time entries


o   Maintaining calendars for attorneys supported - including coordination of offsite meetings requiring reservations


o   Arranging travel reservations (Domestic and International) for all office needs


o   Maintained all hard copy files for all matters


o   Opened new files using NBI Program, including running conflicts, preparing engagement letters and other required documents


o   Closed files using Elite and/or File Surf programs


o   Heavy phones and contact with clients


o   Calendared deadlines for hearings, response dates, etc.


o   Submitted vendor invoices through Chrome River


 


 


Education:


 


            Abilene Christian University


 


 


Skills & Training:


 



 




  • Microsoft Word, Power Point, Excel, Outlook



  • Windows 2010



  • Right Fax



  • UltiPro



  • Elite Records

  • File Surf

  • Summation

  • NBI

  • CaseMap 10



  • 85-90 wpm



  • Carpe Diem Time Entry

  • Chrome River (Expenses and Invoices)

  • Adobe Acrobat



  • iManage (with worksite and other various types of iManage folder views)



 


 


 


References:    Available upon request.  2015 Administrative & Secretarial Evaluation is also available on request.  


 

  • ID#: 108835
  • Location: Rockwall, TX , 75032

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