Administrative Assistant

Jean Smith


(972) 333-3761 Cell  |


Professional Experience:


Andrews Kurth LLP, Dallas, TX                               October, 1996 – April 2016



Legal secretary:


2011-2016  Legal Assistant to Three Securities and Fraud Partners and one Labor Associate


2000-2011  Legal Assistant to three Litigation Partners and Paralegals


1996-2000  Legal Assistant to two Business Transaction Partners and Paralegals (very heavy desk)


-          ccid (securities and fraud) document prepation

o   Preparation of Wells submissions and correspondence to SEC

o   Summation Database – input and coded documents

o   Input and maintained CaseMap database for all matters

o   Maintained calendar and docket sheets for all deadlines, hearings, meeting

-          litigation/labor Document preparation:

o   ECF court filings in all Federal and State courts

o   Preparation of legal documents, draft pleadings, orders and certificates of service

o   Compose table of authorities and table of contents for briefs, prepare briefs for filing

o   Transcription and preparation/maintenance of all case files

o   Scheduling and coordination of deposition parties (Opposing Counsel, Witnesses, court reporter, videographer)

o   Prepared trial, witness and hearing notebooks

o   Maintaining calendars for attorneys supported- Including coordination of offsite meetings requiring reservations

o   Arranging travel reservations (Domestic and International) for all office needs

o   Input and maintained CaseMap database for all matters


o   Prepared and maintained complete loan document forms for department

o   Prepared first set of loan documents for attorneys review

o   Copied and assembled all loan documents for client signatures

-           General Administrative tasks

o   Scanning/loading all correspondence and documents into database for distribution

o   Review for accuracy and preparation of monthly billing letters to clients

o   Work with Billing Coordinator to finalize proformas

o   Carpe Diem Time entries

o   Maintaining calendars for attorneys supported - including coordination of offsite meetings requiring reservations

o   Arranging travel reservations (Domestic and International) for all office needs

o   Maintained all hard copy files for all matters

o   Opened new files using NBI Program, including running conflicts, preparing engagement letters and other required documents

o   Closed files using Elite and/or File Surf programs

o   Heavy phones and contact with clients

o   Calendared deadlines for hearings, response dates, etc.

o   Submitted vendor invoices through Chrome River





            Abilene Christian University



Skills & Training:



  • Microsoft Word, Power Point, Excel, Outlook

  • Windows 2010

  • Right Fax

  • UltiPro

  • Elite Records

  • File Surf

  • Summation

  • NBI

  • CaseMap 10

  • 85-90 wpm

  • Carpe Diem Time Entry

  • Chrome River (Expenses and Invoices)

  • Adobe Acrobat

  • iManage (with worksite and other various types of iManage folder views)




References:    Available upon request.  2015 Administrative & Secretarial Evaluation is also available on request.  


  • ID#: 108835
  • Location: Rockwall, TX , 75032

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